Who Should Handle the Underground Locate for a Tent Installation?

When planning an outdoor wedding, ensuring a safe tent installation is crucial. But who is responsible for locating underground utilities?

Here’s who needs to take action:

1. The Tent Rental Company

Since they are the ones physically installing the tent, they must be aware of underground lines. If an issue arises, they are the ones most at risk.

2. The Event Planner

While not directly involved in installation, planners handle logistics and coordinate closely with the tent team. They may also help decide where the tent is placed.

3. The Property Owner

If you’re the property owner or choosing the tent’s location, it’s your responsibility to ensure underground lines are marked and observed—especially if installing the tent yourself.

What About Private Lines?

Utility companies handle locating major underground lines, though there may be a small fee for paperwork and coordination. However, this does not include privately owned lines like sprinkler systems or backyard power lines, which need to be located separately.

Learn who is responsible for underground locates before a tent installation to avoid costly damage.

Why This Matters for Your Wedding Setup

A wedding tent is more than just a structure—it’s a foundation for your big day. Proper site preparation, including checking for underground utilities, ensures a smooth, safe installation so you can focus on celebrating.

Planning an outdoor wedding?

At Tentation.ca, we provide:

  • Premium wedding tents in various sizes and styles

  • Expert installation with safety-first setup

  • Event essentials like flooring, lighting, and elegant décor

Not sure where to start or have questions about your outdoor wedding?

Our outdoor wedding experts with 20+ years of experience are here to help! Book a call to discuss your vision and get expert recommendations tailored to your needs.

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Why Underground Line Locates Are Essential for Outdoor Weddings