3 Tips For An Outdoor Tent Event
Once you’ve decided on using a tent for an outdoor event, there are considerations to make to ensure that you’ll be getting the most out of your choice of venue. The use of a tent allows your guests to get outside and enjoy the beauty of a warm summer day but it also introduces the unpredictability of nature which can put a damper on an otherwise unforgettable event.
Location, Location, Location
More than anything, the choice of location for tent installation is key to planning the perfect outdoor event. Not only are there natural obstacles to look out for -- trees, rocks, uneven ground -- but there are plenty of unseen man-made obstacles which can be nuisances or even downright dangerous. Underground utilities can be invisible on the surface and have the potential to be deadly if unknowingly hit during tent installation. Working with tent experts who know what to look for in choosing the perfect outdoor venue location will make sure the setup and execution of your event goes safely and smoothly.
The volume and variety of outdoor tents available means that the perfect venue for your event exists, you just have to make sure that you find it. Tent sizing done right will guarantee that your space accommodates everything and everyone required for your event, not just guests but services like catering and entertainment acts and the social and work spaces that each will require. With the recent addition of COVID restrictions to the long list of concerns which need to be addressed, now more than ever a tent needs to be sized properly to keep guests safe. A tent that is perfectly sized to meet the needs of your event will eliminate any last-minute scrambling or rearranging which might otherwise occur to fit everything under one canvas.
3. It’s What Inside The Tent That Counts
It’s the day of your big event and you have a gorgeous outdoor tent installed ready for your guests. Only one question remains: do you actually have enough chairs for everyone? It seems like a mistake too simple to make but it might be the most common as, often, not enough accommodations are made available to guests and event planners are left scrambling to order in last-minute chairs and tables which come with a hefty delivery fee. Indoor venues designed to hold large events may be stocked with backup supplies in an emergency scenario but an outdoor event held in a temporary tent won’t have those reserves. Make sure you know what accommodations each guest and service will need so a relative isn’t left sitting on a milk crate or the DJ isn’t setting up their turntables on the floor.
If you rent a tent with these questions percolating in the back of your mind, you’ll be taking guesswork and risk out of the equation and assuring that you’re picking and preparing the right tent for the job.